Virtual Compliance Audits

05/15/2020 11:04 AM Comment(s) By Reliant EHS

In the light of COVID-19, many companies are turning to virtual audits as a means to verify compliance.  This shift towards using more technology in audit processes represents a step-forward for the industry, however, it leaves many questions about how you ensure integrity, privacy and thorough auditing. 

Overcoming Challenges to Virtual Audits

When performing a virtual audit, auditors should use the same "Tell Me" / "Show Me" questions that would be used in on-site auditing to verify compliance.  For example, when auditing procedures, you can start by reviewing the procedure with the EHS Manager and then ask to be introduced to staff who can demonstrate their understanding of the procedure by answering questions or demonstrating how a task is performed.  

Using video-conferencing tools (such as Zoom) provides auditors an opportunity to virtually tour the facility and make observations similar to the way they would on-site.  

Documenting Virtual Audits

Virtual audits should be documented, however, before recording a virtual audit be sure to ask for consent from those who were included in the audit process.  Since on-site audits are not video recorded, there is no need to record you virtual audits.  It is recommended to document them in the same manner that you would an on-site audit. 

Using Reliant EHS' for Virtual Auditing

Reliant EHS has tools to help users perform virtual audits and desk audits for downstream vendors using the Audit feature. 

Users can create their audit plan, upload attachments of evidence provided by the client in the course of the audit, and document findings.  Records will be associated with the vendor along with their audit history (downstream audits, on-site audits, virtual audits) for record-keeping. 

  • Document evidence and findings for virtual audits (including photo/video evidence). 
  • Send and receive electronic downstream audit requests using standard or custom questionnaires - automatically flag areas of concern based on responses provided. 
  • Downstream Recycling Chain flowchart automatically updated based on approved downstream audit responses.

Let us show you why EHS managers choose Reliant EHS. 

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